As a federally-incorporated charity, we are guided by the Canada Not-for-profit Corporations Act. Accordingly, the new governance model is that of a Board of Directors comprised of a maximum 10 members who are assigned specific roles evolved from the prior Board of Governors established by Christopher Dawes when he assumed the Directorship of the Summer Institute of Church Music.
The Board meets at least three times per year, and each year elects one of its members to chair the meetings.
The 2017-18 Board of Directors work together under the following portfolios and terms of office, the new roles marked *
- *Strategic Planning (4yr) – Christopher Dawes
- *Management Communication (includes the former Registrar and Secretary roles) (4yr) -Dawn Duncliffe
- House Management (4yr) – Jane Best
- Treasurer (4yr) – Carolyn Hicken
- *Program Management (3yr) – Gordon Adnams
- Venues and Production (3yr) – Barbara Breckenridge – Board Chair 2017-18
- Community (3yr) – TBA
- Publicity and Promotion (3yr) – TBA
- Development (3yr) – TBA
The terms of office expire in a staggered sequence which necessitates a constant renewal of Directors, either by a second term or nomination and election of new Directors by members. A standing Nomination Committee is charged with ensuring that the positions on the Board are filled.
By-laws which govern the activity of the Board of Directors are being developed and can be examined on request.
Annual General Meetings take place during the July sessions of the Institute. Formerly, each person enrolled at the current session of SICM was deemed a member of the Institute for that year only and had voting privileges at the AGM. Under the new By-laws, the Board of Directors are the legal voting members of the Institute. However, the Board had been looking for a term that spoke to the reality of peoples’ connection to SICM, and a term open to the possibility of a wide range of people (retired, busy or otherwise unavailable to attend, traditional musicians/choristers/clergy/congregation members, corporate/sister organisations, etc.) who support and stay connected to the Institute while not necessarily attending every year – or even having never attended, but sharing and wishing to identify with and support its purpose and vision for a robust, diverse and high quality musical life for Canada’s churches. Charitable terms like ‘supporters’ and ‘donors’, organizational terms like ‘stakeholders’ and ‘adherents’ and professional terms like ‘affiliates’ and ‘associates’ were considered, but in the end it was felt that ‘Friends’ did the most open and inclusive job of describing this role. The AGM is now a public information session welcoming the views of all friends present.