SICM is governed by its members, the students and faculty that attend the Institute. Membership is granted on an annual basis and its affairs are conducted at its Annual General Meeting (held annually during SICM) and since 2001, through the year by the Board of Governers.
Responsibilities of Governors
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SICM Board of Governors - governor responsibilities described below
The Board of Governors which runs SICM is by constitutional rule entirely volunteer. It consists of three appointed positions: Director, Registrar and House Manager; and four elected positions, Secretary, Publicity, Hospitality, and Production. The Members of the Institute are its students, who are granted voting status annually at the Annual General Meeting by virtue of attending the Institute, in either part-time or full-time capacity. Throughout the year feedback helpful in planning future sessions of SICM is received by the Board of Governors. Through this process, and in particular through the Annual Meeting, the Institute Members are the ultimate directors of the Institute.
Appointed Members
Director: Christopher Dawes (Toronto, Ontario)
Registrar: Faye McMillan (Havelock, Ontario)
House Manager: Linda Pace (Bracebridge, Ontario)
Elected Members
Publicity/Secretary: Anne Mizen-Baker (Zephyr, Ontario)
Hospitality: Hazel Ogilvie (Thornhill, Ontario)
Production: David Holborn (Sutton, Ontario)
Program: Gordon Adnams (Richmond Hill, Ontario)
Ex-Officio Member
Director Emeritus: Dr. Kenneth W. Inkster (Alliston, Ontario)
Board of Governors’ Responsibilities
The Board of Governors of SICM meets four times per year, including once during the Institute week, the Annual General meeting also attended by the broader membership. The seven members of SICM’s Board of Governors have specific responsibilities as outlined below. (Please note that the roles and responsibilities described here were adopted by the Board of Governors in fall 2004, but they await ratification by the broader membership at the Annual General Meeting of Thursday July 7th 2005. For this reason the descriptions do not entirely agree with those found the current Constitution, which was last revised in 2003.
Director: responsible for the Institute’s vision, program and faculty, and the de facto Chair of the Board of Governors. Overseeing all aspects of the Institute’s life and development the Director’s central roles are to guide the work and development of the Institute, and to coordinate the work of the Board.
Registrar: responsible for accepting and acknowledging registrations of Members attending the Institute, maintaining records of current and past members, and reporting on behalf of the Treasurer to the Board of Governors.
Since the Annual General Meeting of July 2006 the position of Treasurer is separate from that of Registrar. The Treasurer, although a volunteer like all other members of the Board is responsible for receiving, disbursing and accounting for the Institute’s funds, and fulfilling Revenue Canada reporting requirements for Charitable Organisations.
House Manager: is sole contact for, and is generally responsible for the Institute’s principal venue, Trafalgar Castle School, booking facilities for Institute Sessions held onsite, assigning accommodation and meal facilities to members staying onsite.
Publicity: responsible for release of Institute news, placing promotional announcements and advertisements in appropriate journals, answering media inquiries, building and maintaining denominational networks.
Production: responsible for booking and dealing with Institute venues other than Trafalgar Castle School, including access, organ and piano tunings as needed, ensuring audio/video and other physical needs (tables, chairs, signs, etc.) are available and operating.
Hospitality: responsible for welcoming and helping with various needs of Members and Faculty including the dissemination of information during Institute week, transportation, and the coordination of post-event receptions at Trafalgar Castle School.
Secretary responsible for keeping and distributing minutes of the Board’s meetings, handling official correspondence and general Membership mailings, design of the Institute brochure, web site, newsletter and other print materials.
Program: works with the Director in planning and implementing the program for the annual Session meeting in Whitby.
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